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Pipedrive is an excellent pipeline. After the won deal, project, time tracking and built-in GoBD-compliant invoicing are missing.
cashwerk continues the pipeline: deal, quote, project, tracked time, invoice with XRechnung – in one system, hosted in the EU, free for 1 user.
In short
cashwerk is a German all-in-one alternative to Pipedrive: visual sales pipeline with contacts, companies and deals, plus quotes, project management, time tracking and GoBD-compliant invoices with XRechnung and ZUGFeRD – GDPR-compliant and hosted in the EU, free for 1 user, from €12 per user per month for teams. Pipedrive costs from €14/user/month (Lite) to €79 (Ultimate), has no free plan and only issues invoices via a connected external invoicing app. If you only need a sales CRM, Pipedrive or HubSpot serve you well; if you want to stay in one tool from deal to paid invoice, cashwerk does.
A fair comparison names the other side's strengths first. Then you read where cashwerk works differently.
Common Challenges
Why Companies Switch
Five CRM options for SMEs and service providers – from a flat-rate tool from Germany to enterprise CRM, each with regular list prices.
Pipeline plus quotes, projects, time and invoices
CRM with Marketing and Service Hubs
Low-cost CRM with a large app suite
Simple CRM from Germany with flat-rate pricing
Enterprise CRM with maximum customizability
Prices: regular net list prices from the vendors' websites, as of September 2026. Promotional discounts not included.
Feature by feature – decide for yourself.
Every feature side by side – transparent and honest.
See for yourself how easy cashwerk is to use.
What does it really cost?
As of September 2026: list prices from the vendors' own pricing pages. Tax treatment differs by vendor.
Run it alongside your current solution – no risk.
Create a free account
Export contacts, organizations and deals from Pipedrive as CSV and import them into cashwerk
Rebuild pipeline stages in minutes and keep working in parallel
Everything you need, seamlessly integrated into one platform.
Pipedrive is an excellent sales CRM – focused, clear, optimized for closing. For service providers who also deliver and bill after the deal, it is usually not enough on its own.
Pipedrive helps you manage deals and optimize your funnel. Once the deal is won, the operational work begins: plan the project, track time, bill the work. Pipedrive offers no built-in solution for this – invoices are created via a connected external app, projects and time tracking need further tools. cashwerk extends the CRM with exactly these areas, in one platform from acquisition to payment.
The transition from deal to project is seamless in cashwerk: the won deal becomes the quote, the quote becomes the project with a Kanban board, time tracking runs inside the project, and the tracked hours move onto the invoice as line items. Pipedrive ends at closing – cashwerk accompanies the entire customer lifecycle. That saves tool switching and reduces billing errors.
Invoicing in cashwerk is GoBD-compliant, supports XRechnung and ZUGFeRD and keeps all data in the EU. Pipedrive is an international product; for German compliance requirements you need additional tools. For public-sector contracts, B2B customers subject to e-invoicing requirements and your tax advisor, this is decisive.
On price, the entry plans are level: Pipedrive Lite €14/user/month, cashwerk Starter €14/user/month (€12 annually). The difference is in scope – with cashwerk, projects, time tracking, invoicing and the CASPER AI assistant are included; with Pipedrive you need at least two more subscriptions for the same flow. And for 1 user, cashwerk is free permanently.
If you switch from Pipedrive to cashwerk, you keep the familiar Kanban pipeline and gain quotes, projects, time and invoices. Our advice: import contacts and deals via CSV, rebuild your pipeline stages and work in parallel for four weeks – then the difference in daily work becomes measurable.
If you want to stick with a pure sales CRM, HubSpot (free for up to 2 users) or Zoho CRM (free for up to 3 users) are the closest Pipedrive alternatives. If your deals turn into projects and invoices, cashwerk is the better choice, because the entire path from contact to payment stays in one system – free for 1 user, from €12 per user per month for teams.
There are plenty of alternatives to Pipedrive, including HubSpot, Salesforce, Zoho CRM and CentralStationCRM. Most of them stop at sales. cashwerk continues the pipeline: the won deal directly becomes the quote, the quote becomes the project and the project becomes the GoBD-compliant invoice – without switching systems, with data in the EU.
Pipedrive costs €14/user/month on Lite, €39 on Growth, €59 on Premium and €79 on Ultimate (annual billing); there is no free plan. cashwerk is free for 1 user; Starter costs €14/user/month (€12 annually), Business €29 (€24 annually) – with projects, time tracking and invoicing included. All prices net, as of September 2026.
Yes. The sales pipeline in cashwerk is a Kanban board with customizable stages, deal values, drag & drop and activities – and you can create several pipelines, for example for sales and support.
Yes. cashwerk has full invoicing: GoBD-compliant, with dunning, quote to invoice in one click and, from Business, XRechnung and ZUGFeRD. Pipedrive only creates invoices via a connected external invoicing app.
You export contacts, organizations and deals from Pipedrive as CSV and import them into cashwerk via bulk import. Pipeline stages are rebuilt in a few minutes; for large data sets, support helps with the mapping.
cashwerk is hosted exclusively in EU data centres. Pipedrive uses AWS regions in Frankfurt or Dublin for EU customers. Both can be used in a GDPR-compliant way; cashwerk adds GoBD-compliant invoices and XRechnung.
How cashwerk stacks up against other tools
Hosted in the EU, developed in Europe
Fully data protection compliant
Servers only in the EU
Records, audit logs and exports
Start for free. No credit card required. Parallel testing possible.