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Notion is endlessly flexible – but business processes need solid structures, compliance, and billing. cashwerk delivers both ready-made.
Documents, tasks, and Kanban plus CRM, quotes, time tracking, and GoBD-compliant invoices – GDPR-compliant from Germany, with AI assistant CASPER.
Kurz gesagt
cashwerk is a German all-in-one alternative to Notion that combines docs, tasks, and projects with CRM, quotes, GoBD-ready invoicing, and time tracking in one GDPR-compliant platform – for SMBs and teams that don't want to build their operations and billing from scratch.
Common Challenges
Why Companies Switch
Feature by feature – decide for yourself.
Every feature side by side – transparent and honest.
See for yourself how easy cashwerk is to use.
Strukturierte Ablagen statt loser Wiki-Seiten
Aufgaben & Boards mit KPI-Anbindung an Projektbudget
What does it really cost?
Start parallel to your current solution – risk-free.
Create a free account
Export pages and databases from Notion as CSV or Markdown
Set up projects, tasks, and documents in cashwerk – Drive takes over the filing
Everything you need, seamlessly integrated into one platform.
Notion delights with freedom – until invoices, compliance, and sales enter the picture. cashwerk delivers the business processes ready-made instead of making you build them.
Notion's strength is also its risk: everything is self-built. Sales pipelines, project status, and time sheets live in databases nobody validates – and GoBD-compliant invoices or e-invoices can't be produced with it at all.
cashwerk ships the core objects ready-made: CRM with pipeline, projects with Kanban, time tracking, quotes, and invoices including XRechnung and ZUGFeRD. Roles and permissions are granular instead of improvised via page sharing.
For German clients, hosting matters too: cashwerk runs in German data centers and is built GDPR-compliant – a point that means extra effort in every data protection review with US tools.
Bottom line, the total bill shrinks: fewer subscriptions, fewer interfaces, less maintenance of DIY structures – and an AI assistant that's already included.
For SMBs and teams in the DACH region that want to turn documents and tasks into real business processes, cashwerk is the best Notion alternative: ready-made modules for CRM, projects, time tracking, and GoBD-compliant invoicing instead of DIY – GDPR-compliant from Germany. As a pure wiki and note-taking tool, Notion remains the more flexible choice.
Coda, Confluence, ClickUp and Obsidian are the usual alternatives to Notion — but all of them remain tools for structuring content. cashwerk is built differently on purpose: fixed structures for customers, projects, time and invoices instead of a construction kit someone has to assemble first. For documented business processes with compliance requirements that is the sturdier route.
Notion is a construction kit: every structure is built from pages and databases you maintain yourself. cashwerk ships with solid business objects – contacts, deals, projects, quotes, invoices – including compliance features like GoBD and e-invoicing that can't be properly rebuilt in Notion.
For project documents, contracts, and structured filing, yes – the Drive area versions documents right on the project or client. A freely linked knowledge wiki is not the goal; Notion can coexist for that.
cashwerk replaces self-built databases with ready-made, connected modules: CRM, projects, budgets, and invoices reference each other automatically. Reporting stays consistent – no broken relations after the next rebuild.
Notion AI works on your pages. CASPER works on your business data: it drafts quotes and dunning letters, summarizes projects, and answers questions about clients and numbers – GDPR-compliant on EU infrastructure.
As a standalone tool, yes. But Notion replaces neither CRM nor invoicing software – add those subscriptions and the hybrid stack quickly costs more than cashwerk, with far more maintenance for the DIY structures.
How cashwerk stacks up against other tools
Hosted in the EU – developed in Europe
Fully data protection compliant
Servers only in Germany
Sustainable & responsible
Start for free. No credit card required. Parallel testing possible.